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Update Jan 2012

I’ve recently had a few people emailing me about troubles they’re having opening the template files. After some back and forwarding, I found these people were on PCs.

Billings 3 is a Mac only application.

The templates have a custom .bitemplate3 extension only recognisable by this application. I’ve also found if you don’t have Billings 3 installed before you unzip the download package, the system may treat the .bitemplate3 files as folders, rendering them useless. Therefore, please install Billings 3 before you use these templates. Billings has an automatic 21 day trial period (which I strongly recommend you use before putting your money down).

***

This weekend I sat down with a trial version of Billings, a time tracking and invoicing app for Mac, to get myself set up. It was a pretty quick and painless exercise …then I began designing my own invoice template :(

Creating my own invoice template was a major pain in the arse. It was worse than designing in Microsoft Word or even Excel. Seriously. To create a template, loosely based on my current InDesign one, took a few hours on saturday, and all of Sunday. I felt I’d never make the time back in the form of saved time with the new system, given that I don’t really invoice enough, however I had my teeth sunk right in and wanted to overcome the beast that is the Billings template designer.

I mostly succeeded.

In the interest of saving others heart- and headaches, I’m offering my templates for you to use as a starting point. There are four:

  1. Generic invoice template: Only the task and the cost of the task. A straightforward invoice.
  2. Time spent and hourly rate template: Same as above but has the time spent on each task as well as the hourly rate for that task.
  3. Multiple project template: This one is good for when you’ve worked on multiple projects for the one client. The template lists all tasks in order of project (but I couldn’t figure out how to have a subheading with the project name appear only once for each project).
  4. Multiple project template (landscape): Same as the previous one but with added task date. It’s landscape because I often have long project names and/or task descriptions. Still ordered by project, but it can be changed in the template to be ordered by date or any other column header. Pain to do but possible. Also, still includes bank detail info but in my example it flows beyond the first page.

I’m using the free Google ‘web’ font Arvo, by Anton Koovit in the design. You can, of course, change this to match your taste/branding.

Download the files

Free to use for personal and business use; don’t resell them or claim them as your own work.
Enjoy!

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  • Reply
    Author
    Josh

    These are great, thanks for sharing!

  • Reply
    Author
    Barto

    No worries.

  • Reply
    Author
    Victor

    Great looking invoices! I love Billings but the template designer completely sucks. I had to pay someone to get my invoices and statements designed.

  • Reply
    Author
    Barto

    Yes, I agree. It was hard to get my head around. I have created one more template in A4 landscape since this post so I’ll include it with the others (hopefully) soon. Thanks for the compliment!

  • Reply
    Author
    Barto

    Fourth template uploaded. Enjoy :)

  • Reply
    Author
    Derek

    I could not agree more about the template designer in Billings….And thank you very much for sharing!

    • Reply
      Author
      Barto

      No worries. Hope they work for you.

  • Reply
    Author
    Gunpowder

    What a kind person you must be. Here’s a pint of beer!

  • Reply
    Author
    mary

    hi thanx for sharing your templates.
    im on a mac on my end..and not able to open your file?

  • Reply
    Author
    mary

    cs5 over here..not sure if its a software thing..if u are on the same platform/program as me.

  • Reply
    Author
    Barto

    @mary. The files available for download are Billings v3 files, not Adobe CS5 files of any sort. I can’t remember if I made an InDesign version of this particular template, but if you’re after an InDesign template, I’ll have a look tomorrow and can email you my old one.

    Jump over to my contact page and send me an email, or DM message me in Twitter: @bkpr, so I can get your email address.

  • Reply
    Author
    Peter

    Thanks for the template. The Template designer indeed is a horrible product. I almost uninstalled it and went for something else. Also wasted a big part of the Sunday on it.

    Bart for President!

  • Reply
    Author
    elkraneo

    many thx for this! really fine design…

    are you willing to make the “estimates” variations?

  • Reply
    Author
    Barto

    @Peter: President eh? I’m too disorganised!

    @elkraneo: I’d only make the estimates version if/when I needed it, sorry. Too much heartache already ;) But feel free to open my templates in Billings and change them to suit your needs. Good luck!

  • Reply
    Author
    john

    thanks for the template, they look great!

  • Reply
    Author
    Vic

    We have been searching for a user friendly invoice template for some time, Thanks for this it is really helpful!

  • Reply
    Author
    Barto

    Thanks for saying thanks. Hope they work for you!

  • Reply
    Author
    Andrew

    Thanks for the free templates!
    Andrew

  • Reply
    Author
    bjørn

    love it!
    but noob quest… how do i setup bank transfer details?

  • Reply
    Author
    bjørn

    ooh.. my bad!
    i found it!
    thanks man love the design. now i can invoice the hell out of the clients :P

    BIG UPS!

  • Reply
    Author
    Barto

    Thanks!

  • Reply
    Author
    Susanna

    Thanks for the templates… do you know how to combine the projects onto one invoice?

  • Reply
    Author
    Barto

    Hi Susanna. Two of the templates should allow to you combine multiple projects in the invoice. From memory, when you want to create an invoice, choose ‘preview’ and there is an option to select all the slips you want to add. If you select slips from two or more projects, they’ll all appear on the one invoice.

    I think.

    Also, when you’re selecting multiple slips, you can choose to sort them by date, or amount of time etc.

    I think. (Sorry, I haven’t done it in a while).
    Hope this helps :)

  • Reply
    Author
    Bjarni

    Hi Bart, I was about to get back into tackling the template system with Billings 3 and ended up here, very kind of you to share your templates. I will definitely use one to base my new one off, you have done a lot of the hard work already and saved me some heartache of working with their template system.

    Appreciated.

    Originally I was as looking for Veerle’s help http://veerle-v2.duoh.com/blog/comments/billings_3_review/ and the billings 3 movie tutorials for the template system http://www.marketcircle.com/billings/support/category.php?id=11

    • Reply
      Author
      Barto

      Hey Bjarni. No worries. I’m happy if it saves you heartache :)

  • Reply
    Author
    Johnny

    Hey bro.

    Thanks a lot – these look fantastic. Coincidentally the same black/white/aqua theme as used in my business cards!

    Thanks again, really appreciate it.

    Johnny

  • Reply
    Author
    Erik

    Thank you for sharing these .. I myself tried to create an invoice-template in Billings. As you said – a real pain in the arse.

    Once again – thank you! You saved me a lot of frustration :)